February 16, 2015
When planning for your party rentals in the San Fernando Valley, it’s important to ask yourself, “What can go wrong?” Think up the worst case scenarios because it’s always better to be safe than sorry. Here are the most common pitfalls of poor planning that you should take into consideration when planning your rental budget.
If you are planning a sit-down dinner, then you need a chair for every guest, plus additional to accommodate unexpected guests. If people are left standing, they will be both uncomfortable and embarrassed. For a stand-up reception, you don’t need a seat for every guest because people will be up and down as they mingle, visit the bar, dance, etc. A good rule of thumb is to expect that at any one time, one-third of your guests will sit. Increase that number if you’ll have many elderly guests.
Never run out of plates at your event, or your guests could leave hungry. Whether you’re using paper plates or fine china, be sure to have plenty on hand. Your rental company or caterer can help you decide on numbers based on your guest count and event format.
A poorly laid out floorplan can slow the flow of movement. When laying out your space, take into account the buffet tables and bar, seating, and restrooms. For example, you don’t want to put your bar or food near the entrance, or else your guests jam up your registration area. A strategic floorplan will encourage folks to utilize the whole space.
If you are planning an outdoor event, be sure to account for unpredictable weather. If the sun goes down and the temperature drops, you’ll need heaters or else you run the risk of having your guests leave early. A cold guest is an unhappy guest.
Miscommunication between your caterer and your rental company can cause major problems, and your guests will be the ones to suffer. Because it is so important to keep good relationships with your vendors, it’s up to you to make sure that your caterer and your rental company are on the same page.